RFP-05A-202606104 | Public School Electronic Health Record

The State of Maine Department of Education is soliciting proposals for a secure, cloud-based Public School Electronic Health Record system to provide uniform, paperless nursing documentation for all public and charter schools statewide. The project scope includes full system implementation, onboarding, training, and ongoing technical support. Key technical requirements include compliance with NIST 800-53 security standards, ADA and State Digital Accessibility policies, and interoperability standards such as HL7/FHIR, SIF, and Common Education Data Standards. The system must maintain a 99.5 percent uptime and a maximum response time of five seconds. The contract is awarded based on best value using a 100-point weighted scale, with 50 points for proposed services, 25 points for organizational qualifications, and 25 points for the cost proposal. The initial period of performance runs from September 15, 2026, to September 14, 2028, with two subsequent renewal options extending the term through September 14, 2031. Proposals must be submitted via the Vendor Self Service portal by July 22, 2026, organized into four specific PDF volumes. Bidders must certify they are not debarred or foreign adversary business entities and must provide a Project Manager with PMP certification.