RFP-10A-202605087 | Occupational Therapy Assessment Services

The Department of Health and Human Services, Office of Aging and Disability Services in Maine, is soliciting bids for Occupational Therapy Assessment Services under RFP-10A-202605087, with a response deadline of June 17, 2026. The contract will provide approximately 40 occupational therapy assessments annually across the state, including rural and underserved areas, through in-person visits or secure telehealth, with performance spanning from July 1, 2026, to June 30, 2028, and including two optional renewal periods extending to June 30, 2031. Proposals must be submitted electronically via the Maine Vendor Self Service portal in four distinct files: Preliminary Information, Organization Qualifications and Experience, Proposed Services, and Cost Proposal, each adhering to specific appendix requirements and formatting guidelines, with a maximum file size of 15MB per file and no additional materials allowed. Evaluation is based on a best value trade-off methodology, prioritizing Proposed Services at 45 points, Organization Qualifications and Experience at 30 points, and Cost Proposal at 15 points, with technical merit outweighing price. Offerors must demonstrate compliance with HIPAA, MaineIT Policies & Standards, and Title 5 §2030-B regarding prohibited technologies, and ensure all telehealth platforms are secure and approved. Bidders are required to certify their eligibility through Appendix B, disclose subcontractors via Appendix D, and report any litigation within the past five years via Appendix E. No UEI, CAGE code, or socioeconomic certifications are required. Payment terms are net 30 upon receipt of a properly formatted invoice referencing the contract number, with funding subject to State Procurement Review Committee standards. The contractor must meet performance metrics including 93% of evaluations completed within 30 days of referral, 90% of appointments scheduled within 15 days, and 90% positive client satisfaction outcomes. Contracts cannot be assigned without written consent, and the State reserves the right to adjust quantities by up to 10%. All submissions become public records unless legally exempted. The primary point of contact is Casandra Manson, Procurement Administrator.