This Solicitation opportunity from New York was posted on September 19, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP 1127 Foster/Adoptive Parent Certification and Approval Process Software

Closed

2113933State & Local

Submission Closed11/08/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812990

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0478-2026-07-RFP - RFP for Lease Opportunity of Property at 6201 West Imperial Highway (Personal Services)

Solicitation # 232383

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AI Contract Overview

The New York State Office of Children and Family Services is seeking proposals to develop, implement, and maintain a cloud-based software application and web portal designed to streamline the foster and adoptive parent certification and approval process across all NYS counties. The system must enable prospective foster and adoptive parents to create secure user accounts, complete and update applications and documents online via multiple devices, and integrate seamlessly with the existing child welfare information system, including the CONNECTIONS data warehouse. It must adhere to NYS security policies and federal regulations such as CCWIS and 45 CFR 95.617, ensuring compliance with statutory, regulatory, and policy standards governing foster and adoptive parent certification. The software aims to reduce administrative burdens on local departments of social services, voluntary agencies, and oversight bodies by providing a user-friendly interface for applicants and a dashboard for administrators to monitor progress and generate reports as needed. The project covers statewide implementation, involving 58 county LDSSs, NYC, the Saint Regis Mohawk Reservation, and authorized agencies, with a contract duration of up to seven and a half years starting around March 2025. The procurement is competitive, with a response deadline of November 8, 2024, and the contract value estimated between five and fifteen million dollars. The initiative builds on a pilot program previously provided by Binti, aiming to enhance efficiency, transparency, and compliance in the foster and adoptive parent approval process.

General Info

Agency

New York → NYS Office of Children & Family Services

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

RFP 1127 Appendix A-2 Program Specific Terms and Conditions

rfp

High

RFP 1127 Attachment 3 - References

past-performance

High

RFP 1127 Attachment 5 - BIPOC Leadership Certification

attachment

High

RFP 1127 Attachment 6 - Cost Proposal FINAL

cost-proposal

High

RFP 1127 Experience Template for Foster/Adoptive Parent Certification Software

rfp

High

RFP 1127 Foster/Adoptive Parent Certification and Approval Process Software

rfp

High

RFP 1127 Foster/Adoptive Parent Certification and Approval Process Software - Proposer's Certified Statements

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 19

Solicitation

Response DeadlineNov 8

Deadline has passed

Submission Closed

11/08/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Office of Children & Family Services

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Office of Children & Family Services

Office AddressN/A

Contacts

Procurement ContactProcurement Contact

contact@example.gov

+1 (555) 000-0000

Full Description

The New York State (NYS) Office of Children and Family Services (OCFS) has released this request for proposals (RFP) to solicit competitive applications from qualified applicants to develop, provide, and maintain a cloud-based software application and web portal to streamline and simplify the foster/adoptive parent certification and approval processes. The software application must allow prospective foster/adoptive parents the option to create their own user accounts to access, complete, and update their applications and documents securely via computers, tablets, and/or smartphones. The proposed software solution must comply with NYS security policies, standards, and any other relevant security frameworks identified by OCFS. The software system must function as a complementary module to the current state child welfare information system and have a functional interface with the CONNECTIONS (CONX) data warehouse. CONX is the child welfare system of record for NYS. The software must support and conform with applicable NYS statutory, regulatory, and policy standards for the certification and approval of foster and adoptive parents. The proposed software interface with CONX must follow the federal Comprehensive Child Welfare Information Systems (CCWIS) regulations, which may be viewed at https://www.acf.hhs.gov/cb/policy-guidance/im-20-03. Additionally, the software system must comply with 45 CFR 95.617 Software and Ownership Rights, which can be found at eCFR link at https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-A/part-95/subpart-F/subject-group-ECFR8ea7e78ba47a262/section-95.617, and if applicable and directed by OCFS, may be required to submit commercial-off-the-shelf (COTS) waiver request. Refer to RFP Section 2.1. Executive Overview. OCFS seeks proposals for a cloud-based application software and web platform to be utilized to identify steps in the foster/adoption certification and approval process that would help prospective foster/adoptive parents complete and submit paperwork online and would provide administrators with a dashboard to track the progress and status of the foster/adoptive parent application. As a state-supervised county-administered system, the recruitment, certification/approval, and direct oversight of foster and adoptive homes is the responsibility of 58 county local departments of social services (LDSSs), New York City, the Saint Regis Mohawk Reservation and multiple voluntary authorized agencies (VAs). NYS provides the laws, regulations, and policies by which must adhere for the certification and approval process. OCFS provides monitoring and oversight of LDSS and VA practices and supports them with guidance and technical assistance as needed. It is the goal that the software system alleviates the administrative burden of and will allow administrators more time to address complex child welfare needs and require less time on paperwork and redundant data entry. Additionally, the successful software system will simplify the application process for prospective foster and/or adoptive parents to either become certified or approved or maintain their certification or approval. The software system must also be able to provide reports based on program requirements per OCFS request. Please see the RFP document located in the Documents tab for additional information and submission requirements. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Due date:11/08/2024 4:00 PM Eastern Time Contract term: Up to 7 years, 6 months (Using the earliest contract start date of 3/1/2025 for the startup and transition period for new vendors, see RFP Section 2.3 Term of Contract) County(ies): All NYS counties Location: Statewide Business entities awarded an identical or substantially similar procurement contract within the past five years: OCFS is currently piloting a similar service provided by Binti, which was procured via a single-source Contract Reporter Exemption Request (CRER). OCFS is competitively procuring this as a new service via this advertisement.