RFP 128711 Refurbishment & Modernization of ARFF 1 Unit

The Virginia Department of Fire Programs is soliciting proposals under RFP 128711 for the refurbishment, modernization, and upgrade of one 1997 Aircraft Rescue Firefighting (ARFF) training unit and its associated fuel spill system. The primary objective is to standardize the ARFF 1 unit with the newer ARFF 2 unit to ensure consistent and safe statewide training. The scope of work includes upgrading the cockpit with modern panels and 5-point harnesses, installing 3D fire capabilities, crash sound simulation, smoke generation, and an independent generator system. Additionally, the contractor must refurbish and repaint the SAFT trailer with agency branding and provide an 8-hour operation and maintenance training course for up to ten people, along with electronic manuals and lifetime phone support. This is a one-time purchase contract to be performed in Hanover, Virginia. Proposals are due by October 19, 2026, via the eVA portal. Award priority is given to DSBSD-certified micro or small businesses, including women-owned and minority-owned firms. The selection will be based on the best proposal, evaluated on a weighted scale: proposed refurbishment (30%), methodology and approach (20%), experience and qualifications (20%), small business subcontracting plan (20%), and pricing (10%). The successful contractor must maintain comprehensive insurance, including commercial general liability of 1 million dollars per occurrence and 2 million dollars aggregate, and comply with all Commonwealth of Virginia legal requirements, including anti-discrimination laws and the Virginia Freedom of Information Act.