This Solicitation opportunity from Virginia was posted on September 25, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Virginia Department of Transportation (VDOT) issued RFP 160904 to procure statewide Operational Management and Staffing Services for its regional Traffic Operations Centers (TOC) and Safety Service Patrol (SSP). The solicitation is divided into two separate service lots: Lot 1 focuses on TOC Floor Operations across five areas, including the provision of Control Room Supervisors, Lead Operators, and Signal Engineers. Lot 2 covers SSP services across four regions, requiring personnel such as Lead Patrollers and Operators, as well as the provision of emergency patrol vehicles equipped with high-visibility reflective markings based on 2009 FEMA guidance. The contract is awarded based on best value, and VDOT intends to award two separate statewide contracts, which may be granted to one or multiple offerors.
Key administrative requirements include the submission of a performance bond equal to 100 percent of the contract amount and adherence to a tiered performance scoring approach tied to Annual Work Plan KPIs. Pricing is structured through loaded hourly rates and lump-sum costs, with annual escalations capped at 5 percent based on the BLS ECI index. For Lot 2, the contract includes an initial term with two successive three-year renewal options. Offerors must comply with various federal and state regulations, including the Davis-Bacon Act and VDOT cybersecurity policies. The final deadline for proposal submission was extended via Addendum No. 4 to October 9, 2026, at 10:00 AM.
General Info
VDOT seeks statewide TOC and SSP operational management and staffing services via RFP 160904.
HighAI Summary for Addendum No. 4 to RFP 160904: Virginia Department of Transportation Addendum No. 4 to RFP 160904 for TOC Floor Operations & SSP Services, dated September 25, 2026. The addendum changes the proposal due date to October 9, 2026 at 10:00 AM and revises Tab 2 requirements, including performance management plan content, specific plans/methodology instructions, reporting and delivery instructions, fleet requirements, special contract terms for performance and payment bonds, pricing schedules, and the document library. Bidders must acknowledge the addendum prior to the bid due date.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for IFB/RFP 160904 Addendum No. 2: Addendum No. 2 dated August 7, 2026, for IFB/RFP 160904 (TOC Floor Operations & SSP Services). This document updates the procedures for accessing the Document Library via VDOT University and ProjectWise, and provides updated dates and locations for the Hampton Roads and NOVA District site visits.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for IFB/RFP 160904 Addendum No. 3: Addendum No. 3 for IFB/RFP 160904 regarding TOC Floor Operations & SSP Services for the Virginia Department of Transportation. This amendment extends the solicitation closing date and time to October 2, 2026, at 10:00 AM. Bidders must acknowledge the addendum to avoid being declared non-responsive.
XLSX
XLSX, High priority: read this first15 pages · specifications
HighAI Summary for Lot-1 TOC Floor Operations Pricing Schedule: A detailed pricing schedule for Traffic Operations Center (TOC) floor operations across multiple COLA regions. The document specifies the required cost components for loaded hourly rates (base wage, fringe, overhead, G&A, and profit), lump-sum costs for training and certification, and operational management costs. It also defines the annual price escalation formulas based on the BLS ECI index with a 5% annual cap.
XLSX
XLSX, High priority: read this first15 pages · specifications
HighAI Summary for Lot-2 SSP Services Pricing Schedule: A detailed pricing schedule for Lot-2 SSP Services, specifically for COLA Region-1. The document provides a structured template for bidders to calculate loaded hourly rates for various personnel roles (Supervisors, Lead Patrollers, Operators, and IMC) and their associated emergency patrol vehicles, including breakdowns for base wage, fringe, overhead, profit, and capital asset recovery costs.
XLSX
XLSX, High priority: read this first14 pages · specifications
HighAI Summary for Revised Service Lot-2 SSP Services Pricing Schedule: A detailed pricing schedule for Smart Safety Patrol (SSP) services, specifically for Lot-2. The document provides a structured template for calculating loaded hourly rates for various personnel roles (Supervisors, Lead Patrollers, Operators, and IMC) equipped with specific emergency patrol vehicles and equipment (Arrow Boards/CMS Boards). It includes cost components such as base wage, fringe, overhead, G&A, profit, and capital asset recovery.
PDF
PDF, High priority: read this firstamendment
HighAI Summary for RFP 160904 Addendum No. 1 - TOC Floor Operations & SSP Services: Addendum No. 1 issued on August 4, 2026, for RFP 160904 regarding TOC Floor Operations & SSP Services. This modification updates the Salem District TOC/SSP Site Visit date to August 31, 2026, at 10:00 AM (EST) and provides the specific site addresses. Bidders are required to acknowledge this addendum to avoid being declared non-responsive.
PDF
PDF, High priority: read this first3 pages · amendment
HighAI Summary for RFP 160904 Addendum No. 4 - TOC Floor Operations & SSP Services: Addendum No. 4 dated September 25, 2026, for RFP 160904 regarding TOC Floor Operations & SSP Services. Key changes include extending the proposal closing date to October 9, 2026, updating requirements for Performance Management Plans, revising the submission of preliminary outlines for specific plans, updating fleet vehicle mileage requirements, and specifying yearly performance and payment bond requirements. It also references revised pricing schedules and the addition of a Year 9 pricing sheet to the document library.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP #160904 - TOC Floor Operations & SSP Services: Request for Proposals (RFP #160904) issued by the Virginia Department of Transportation (VDOT) on August 3, 2026, for Traffic Operations Center (TOC) Floor Operations and Safety Service Patrol (SSP) Services. The solicitation is divided into two service lots and includes requirements for statewide performance. It specifies a closing date of September 15, 2026, and outlines a comprehensive structure including a statement of needs, evaluation criteria, and various required attachments such as a pricing schedule and small business subcontracting plan.
XLSX
XLSX, High priority: read this first15 pages · specifications
HighAI Summary for Service Lot-1 TOC Floor Operations Pricing Schedule: A detailed pricing schedule for Traffic Operations Center (TOC) floor operations across multiple COLA regions. The document specifies the required cost components for loaded hourly rates (base wage, fringe, overhead, G&A, and profit) for various roles including Control Room Supervisors, Operators, and Signal Engineers. It also includes requirements for annual lump-sum costs for training and certification, operational management costs, and a defined formula for annual price escalation based on the BLS ECI index.
PDF
PDF, Low priority2 pages · other
LowAI Summary for RFP 160904 - Pre-Proposal Hampton Roads Site Visit Attendance Sheet: Attendance sheet for an optional pre-proposal site visit held on August 25, 2026, regarding RFP 160904 for TOC Floor Operations & SSP Services. The document lists representatives from various firms including VDOT, WSP, Jacobs, VMS, AtkinsRealis, Iteris, AECOM, U.S. Facilities, CES Consulting LLC, and Parsons.
PDF
PDF, Low priority2 pages · industry-day
LowAI Summary for RFP 160904 - Pre-Proposal NOVA Site Visit Attendance Sheet: Attendance sheet for an optional pre-proposal site visit held on August 25, 2026, for RFP 160904 regarding TOC Floor Operations & SSP Services. The document lists representatives from various companies including VDOT, AECOM, VMS, and others.
PDF
PDF, Low priority2 pages · special-notice
LowAI Summary for RFP# 160904 - Pre-Proposal Salem District Site Visit Attendance Sheet: Attendance sheet for an optional pre-proposal site visit held on August 25, 2026, for RFP# 160904 regarding TOC Floor Operations & SSP Services. The document lists representatives from VDOT and various private firms including AECOM, Parsons, Atkins Realis, CES Consulting, WSP USA, Jacobs, and U.S. Facilities.
PDF
PDF, Low priority3 pages · industry-day
LowAI Summary for RFP 160904 - TOC Floor Operations & SSP Services Pre-Proposal Conference Attendance Sheet: Attendance sheet for an optional pre-proposal conference held on August 24, 2026, regarding RFP 160904 for TOC Floor Operations & SSP Services. The document lists attendees from VDOT and various private firms including AtkinsRealis, AECOM, and WSP.
PDF
PDF, Low priority13 pages · q-and-a
LowAI Summary for RFP 160904 - TOC Floor Operations & SSP Services Q&A: A Question and Answer document for RFP 160904 regarding TOC Floor Operations and SSP Services. The document addresses 25 specific inquiries from potential offerors concerning procurement schedules, pricing spreadsheet errors, page limits, staffing requirements, and bonding, frequently directing respondents to Addendum #4 for clarifications.
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Timeline
3 updates
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline time changed from 4:00 AM UTC to 2:00 PM UTC on Sep 15, 2026.
Deadline changed
Response deadline changed from Sep 15, 2026 to Oct 2, 2026.
Deadline changed
Response deadline changed from Oct 2, 2026 to Oct 9, 2026.
Response Deadline
Deadline has passed
Submission Closed
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