RFP# 2025-01 City of Holly Springs Annual Contract for Sidewalk Repair and Tree Removal Services

The City of Holly Springs is soliciting proposals for its annual sidewalk repair and street tree removal contract, with an estimated value between $500,000 and $1,500,000. The scope includes replacing and grinding sidewalk sections, removing street trees and stumps, and installing sod in the grass strips between the curb and sidewalk after tree removal. The procurement process requires proposals to be submitted in sealed envelopes, clearly marked, either by mail or hand delivery, with a deadline of October 24, 2025. The contract is expected to commence following the issuance of a Notice to Proceed in November 2025, with payments made monthly based on work completed, subject to retainage until final acceptance. The contract emphasizes compliance with Georgia laws, mandates specific insurance and surety standards, and reserves the right for the City to reject any proposals or waive formalities. The contractual framework does not incorporate federal FAR clauses or specific evaluation criteria, weights, or award methodologies within the provided documents. Instead, it relies on Georgia state law and local regulations, with the only explicitly referenced statute being OCGA 13-10-80 concerning retainage. Proposal submissions must adhere to strict packaging and marking instructions, with no mention of electronic submissions, bar-coding, or additional packaging standards. The contract’s scope of work is performance-based, with final acceptance resting with the City after satisfactory completion of the specified tasks, though detailed inspection procedures or quality standards are not specified. Overall, the contract emphasizes procedural compliance, legal adherence, and clear submission protocols, with the actual evaluation and award process left to the discretion of the City.