RFP 2026-105 Courtroom/Council Chambers Audio Visual Upgrades

The City of Tybee Island, Georgia, is soliciting proposals under RFP 2026-105 for qualified audio visual system integrators to design, furnish, install, program, test, and support an integrated AV solution for its courtroom and council chambers. The project aims to modernize these municipal spaces to facilitate efficient public meetings, high-quality recording, live streaming, PEG channel broadcasting, and long-term archiving. Key requirements include an ADA-compliant assisted listening system and adherence to cybersecurity best practices. Proposals are due by 11:00 AM on September 11, 2026, and must be submitted as one original hard copy and one electronic copy on a USB flash drive to Aleesha Robinson at City Hall. A pre-proposal meeting is scheduled for August 12, 2026, at 11:00 AM. The contract will be awarded based on the best overall value, considering technical approach, system reliability, price, and service levels rather than the lowest bid alone. The anticipated notice to proceed is November 16, 2026. Selected contractors must provide a one-year warranty on materials and workmanship and maintain liability and worker's compensation insurance. Required submission documents include a proposal bond, an occupational tax certificate, debarment certification, and various affidavits including SAVE, contractor, and subcontractor forms. Payment will be issued within thirty days of receiving an approved statement, and the City is a tax-exempt entity.