This Solicitation opportunity from Florida was posted on June 22, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
RFP 24-121 Microsoft 365 Migration Solution
Contract Overview
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Citrus County, Florida, is seeking proposals from experienced SharePoint consulting contractors to facilitate the migration of its libraries across five branches from on-premises Exchange Server to Exchange Online, as well as transitioning the on-premises Fileserver to SharePoint and Teams for staff and computers. The selected contractor will be responsible for installing, configuring, and supporting the new cloud-based systems, including training the County’s Information Systems staff and providing ongoing support for one year. The County’s user environment includes full-time staff with individual M365 accounts and part-time staff and circulation desk workers sharing a single account, with public computer users not utilizing M365 accounts. The project entails migrating all server data to the M365 cloud environment, recommending the most suitable tools and methods for a seamless transition, and ensuring minimal operational disruption. Migration activities should be scheduled during low-impact windows to prevent significant downtime. The contract, valued between $150,000 and $300,000, is part of a formal solicitation process with a response deadline of July 25, 2024. The County emphasizes the importance of a smooth, efficient migration with minimal impact on library operations, and the contractor will be expected to provide comprehensive implementation, training, and support services throughout the project duration.
General Info
NAICS
Place of Performance
FL, USASet-Aside
Documents
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Timeline
Submission Closed
Organization & Contact Information
Full Description
Scope
The successful respondent will install and configure all aspects of the new solution, train Information Systems Staff, and provide support to Information Systems on the new systems for a period of one year. Please note that, while all of our full-time staff have their own computer and M365 user account, full-time (36 staff) and part-time (16 staff) utilize a single shared user account while working at the circulation desks. Patrons using public computers will not use M365 accounts.
The successful Respondent will install and configure M365 then migrate all servers and data from the existing servers to cloud based M365 environment, and train staff on the new environment. The County is aware that there are multiple ways and tools to make the transition. We expect the implementation Contractor to provide the recommendations that will be the best fit for the County’s needs.
There will be minimal or no impact or downtime to the operation of the library’s systems, other than that considered reasonable by industry standards. Every attempt must be made to ensure that any needed outage for migration purposes must be performed during a scheduled window for minimal disturbance of operations.
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