RFP 25-011 Debris Removal Services

The contract involves an on-call, pre-event debris removal and disposal service for the City of Thomson, Georgia, with an initial term of one year and up to four renewal options. The City seeks qualified contractors to provide rapid mobilization, equipment, labor, and coordination following disaster events, with services including debris collection from public rights-of-way, hazardous tree removal, operation of debris storage sites, and documentation of work performed. The contract emphasizes swift response times—contractor representatives must be present within six hours of notification, and services must commence within 24 hours of the Notice to Proceed. The scope is broad, covering all necessary materials, permits, and personnel, with performance monitored through work orders that specify scope, ceilings, and schedules. While the City does not guarantee a minimum volume or value, the estimated contract range is between 500,000 and 5 million dollars, with no fixed minimum guaranteed amount. The contractual framework incorporates extensive federal and state regulatory clauses, including requirements for equal employment opportunity, immigration law compliance, suspension and debarment, anti-lobbying, nondiscrimination, and civil rights protections. Bonding (performance and payment bonds at 110%) and insurance coverage are mandatory, with provisions for termination, change orders, and dispute resolution. The evaluation process for proposals is weighted heavily on past performance (30%), firm qualifications (20%), project approach (20%), price (20%), and technical presentation (10%), with the City reserving the right to select the most advantageous response regardless of price alone. Administrative procedures specify submission in sealed packages labeled appropriately, with detailed invoicing and documentation requirements, and proposals due by October 31, 2025. The contract emphasizes compliance with all applicable laws, clear performance timelines, and detailed documentation, ensuring the contractor’s readiness to respond effectively to disaster scenarios while adhering to federal, state, and local regulations.