Rfp # 25-02 Dbhds Architect/Engineering Services Term Contract

The contract is a one-year, non-exclusive term agreement issued by the Virginia Department of Behavioral Health and Developmental Services for comprehensive architectural and engineering services across statewide facilities, with up to three optional renewal years. It is structured as an indefinite delivery/indefinite quantity arrangement, where individual Project Orders—each not exceeding $500,000—are issued at the agency’s discretion to fulfill specific small-scale projects. The total anticipated contract value during a single term is capped at $2,500,000. Services include evaluations, design, feasibility studies, contract document preparation, field inspections, and monthly progress reports, all aimed at enhancing efficiency and reducing costs for small projects. Proposal submissions require completion of specific forms (AE-1 through AE-6), which detail firm qualifications, personnel experience, and socioeconomic status, with strict adherence to instructions found in the A/E Manual. Mandatory vendor registration in the Virginia eVA procurement system is required, and proposals must be concise, submitted in a single bound volume (or electronically via eVA), by 2:00 p.m. on November 25, 2025. The evaluation process emphasizes personnel expertise, past performance, small business utilization, and conformance to state standards, with negotiations conducted with the top-ranked firms to establish fair and reasonable hourly rates. The contract’s governing terms include state-specific clauses, the A/E Contract (CO-3a), and the A/E Manual, with no federal FAR clauses incorporated. The project work locations vary across Virginia facilities, with performance and acceptance primarily at the project sites, under the oversight of the agency’s designated representatives.