RFP #2522 - Disbursement Cards for Jurors and Poll Workers

Anderson County Government is soliciting proposals under RFP 2522 for the provision of electronic disbursement cards to replace paper checks for jurors and voter poll workers. The required solution must feature Visa or MasterCard branded, FDIC-insured prepaid debit cards that support secure PIN-based ATM access, online balance inquiries, and retail merchant cash-back transactions. A critical requirement is integration with Tennessee's statewide surcharge-free ATM network, ensuring that users can access funds without fees for retail use. The selected vendor will be responsible for card issuance, secure activation, fraud protection, and the implementation of robust data backup and disaster recovery protocols. Proposals must be submitted in physical form, consisting of one original and three copies, by February 11, 2025, at 2:30 p.m. ET. Submissions must be organized into four tabs covering the proposed solution, pricing, vendor history and financial stability, and references. Evaluation is based on a 100-point weighted scoring system, with pricing accounting for 35 points, and vendor history and references each accounting for 20 points. Award selection follows a trade-off method to identify the lowest and best bidder. Compliance requirements include providing a performance bond or irrevocable letter of credit for bids exceeding 100,000 dollars, maintaining insurance with a carrier rated A-VII or better, and adhering to a drug-free workplace policy for firms with five or more construction employees. Additionally, vendors must submit a non-collusion affidavit, a conflict of interest statement, and diversity business information. Performance is based on delivery free on board to the final destination in Anderson County, Tennessee, with funding subject to annual budget appropriations.