RFP #26-059 - Well Maintenance Contract Services

PURPOSE

The purpose of this Request for Proposal (RFP) is to obtain competitive sealed proposals from qualified companies capable of providing scheduled well rehabilitation, preventative well maintenance, and emergency repair contract services for the City of O’Fallon. The RFP states the overall scope of services desired and specific functionality as well as required vendor qualifications. The decision made by the City to select the contractor based on qualifications is final. The City reserves the right to reject any or all applications, in whole or in part, as may be in its best interest and to waive minor irregularities and informalities.

This RFP provides prospective companies with sufficient information to enable them to prepare and submit proposals for consideration by the City of O’Fallon (hereafter referred to as “the City”) to satisfy the needs as outlined in the scope of services.
SCHEDULE OF ACTIVITIES

Release and advertisement of RFP: November 6, 2026
Deadline for submission of questions: November 24, 2026 at 12:00PM CST
Proposal submission deadline: December 9, 2026 at 12:00PM CST
Evaluation of proposals: December 10 to 16, 2026
Interviews of potential candidates (if necessary): Week of December 21, 2026
Recommendation to Council / Potential Award: January 2026

PROPOSAL SUBMISSION

Sealed proposals must be received by the City of O’Fallon, Missouri; Purchasing Office, 100 North Main Street; O’Fallon, Missouri 63366 prior to December 9, 2026 at 12:00PM (prevailing central time). Each proposal shall consist of one (1) original (identified as such), five (5) copies (identified as such) and one (1) electronic copy on flash/thumb drive of the complete proposal. The file submitted on flash/thumb drive shall include all attachments and signatures, where applicable.

The proposal must be signed by an authorized representative of the company. Include the name, title, office address, and office telephone of the primary contact person. Proposals may be withdrawn by notifying the City in writing prior to the deadline.

It is the responsibility of the proposer to ensure that their proposal is received in the Purchasing Office, prior to the deadline. Companies mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals. Proposals received after the deadline for receipt of proposals will not be opened or considered.

Proposals must be clearly identified as a proposal for the City of O’Fallon, Missouri “RFP# 26-059 – Well Maintenance Contract Services” and shall show such information on the outside of the proposal packet. Proposals will not be accepted by facsimile or email transmittal.

QUESTIONS

All questions must be submitted in writing to Garrett O’Mara, Purchasing Agent, no later than 12:00 P.M. (CST) on November 24, 2026 via email contact@example.gov. The City will only respond by the end of day on December 2, 2026 to questions from Respondents. Answers to questions will only be distributed via addendum and posted on http://projectbids.drexeltech.com.