RFP #26-3011-10JMH - New Single Engine, High Wing Aircraft

The Henrico County Government is soliciting proposals under RFP 26-3011-10JMH to procure a new single engine, high wing aircraft for the Division of Police, Metro Aviation Unit. This unit serves as a law enforcement partnership between the Henrico County Police Division, Chesterfield County Police Department, and Richmond City Police. The aircraft must be entirely new, as used or second-hand equipment is prohibited. While specific brands and models may be indicated, approved equals are acceptable provided the offeror submits comprehensive product specifications. The selection process is based on the best value, where price is a factor but not the sole determining criterion. The aircraft must be fully certified, meeting all airworthiness directives and Instrument Flight Rules (IFR) certifications, including the pitot-static system, transponder, encoder, and VOR receivers, within seven days of acceptance. Delivery must include current avionics databases and an activated Garmin subscription. The aircraft must be ready for final inspection at the successful offeror's location no later than 360 days from the award date. Additionally, the contractor must provide training services on a weekday schedule, to be completed within six months of aircraft acceptance. Proposals must be submitted exclusively through the eVA portal by October 30, 2026. Submissions must be organized into specific tabs, including a Statement of Scope, Service Approach and Methodology, and a Pricing/Cost Proposal. Offerors are required to provide certifications regarding business classification, Virginia State Corporation Commission registration, and non-discrimination compliance. Payment for satisfactory services will be issued within 45 days of receiving a proper itemized invoice. The contractor is also required to maintain comprehensive insurance and adhere to the county's occupational safety, health, and environmental policy statements.