RFP 27-08-3364NS - Community Planning Consultant for Mechanicsville Village Small Area Plan

Hanover County, Virginia, is soliciting proposals for a qualified consultant to develop the Mechanicsville Village Small Area Plan. The project focuses on the Mechanicsville Village Economic Development Zone, as identified in the 2023 Comprehensive Plan, with the goal of creating a cohesive, human-scale, and pedestrian-oriented environment. The selected consultant will collaborate with the County Planning Department to establish design guidelines, planning recommendations, and redevelopment strategies. Key deliverables include outreach materials by February 28, 2027, conceptual plans and initial design guidelines by June 15, 2027, and a draft plan for review by September 1, 2027. The final plan must adhere to the aesthetic and color scheme of the Envision Hanover Comprehensive Plan. The contract is expected to commence in January 2027, with a budget estimated between 74,000 and 97,000 dollars based on previous similar efforts. Proposals are evaluated based on the service plan and timeline (45 percent), experience (35 percent), and cost (20 percent). The County will select two or more qualified offerors for negotiations before making a final award. Compliance requirements include adherence to the Virginia Public Procurement Act, a drug-free workplace certification, and specific insurance standards, including a Best financial strength rating of A- or better. Proposals must be submitted by September 17, 2026, at 2:00 PM via the eVA portal or physical delivery.