RFP # 27-SCPS-011 - Mental Telehealth Services

Stafford County Public Schools is soliciting proposals under RFP 27-SCPS-011 to establish a term contract for virtual mental telehealth services for K-12 students. These Tier 3 services must be performed virtually, off school grounds, and outside of school hours. A critical requirement of the contract is that services be provided at a firm fixed service fee with no cost to students, and the contractor is strictly prohibited from billing or requesting insurance information from parents or legal guardians. The scope of work includes the provision of a secure electronic platform, a parent referral system, care coordination, and staff training. The contract is effective from the date of award through June 30, 2027, with the possibility of six additional one-year renewals. The procurement is being conducted as a cooperative contract, with evaluation weights for the proposal questionnaire assigned as 40 percent for methodology, 30 percent for qualifications, and 30 percent for price. Awarded vendors must comply with Department of Behavioral Health and Developmental Services grant requirements and provide monthly data reporting on student demographics and service utilization. Contractors must certify that personnel are primarily W-2 employees, undergo successful background screenings, and adhere to ADA and ICT accessibility standards. Proposals are due by October 20, 2026, and must include several mandatory certifications regarding lobbying, debarment, and financial capacity. Invoicing is to be submitted quarterly to the address specified on the purchase order.