RFP 4050 - Lynnwood Rental Assistance Program

The City of Lynnwood is soliciting proposals under RFP 4050 for a rental assistance program funded by a state-approved local sales and use tax credit, authorized for up to 20 years to support affordable housing initiatives. The total funding available for this award is capped at $120,000 and must be used exclusively to provide rental assistance to households earning at or below 60% of the area median income who reside in rental units. Proposals must align with state and local regulations, including compliance with RCW and LMC statutes, and integrate best practices such as trauma-informed care and harm reduction. Applicants must be certified 501(c)(3) nonprofit organizations and submit a complete package via the OpenGov portal, including an executive summary, experience and qualifications, service methodology, budget narrative using Attachment C, performance measurement plan, and cultural competency documentation, all within a 10-page limit for the main proposal, with supporting documents exempt from this restriction. The proposal must also include mandatory attachments: a completed Submittal Response Form, Certificate of Lobbying, IRS Form W-9, Non-Collusion Statement, and a sample services contract reference, along with proof of insurance meeting specific coverage thresholds including $2 million in general liability and $1 million in professional liability, with the City named as an additional insured under primary, non-contributory policies from insurers rated A-:VIII or higher by A.M. Best. Evaluation of proposals will be conducted on a best-value basis, prioritizing both cost and qualitative factors, with no requirement to select the lowest-priced offer. Scoring is structured across seven weighted categories: Executive Summary and Community Need Connection (15 points), Experience and Qualifications (15 points), Service Approach and Methodology (15 points), Budget and Expenditure Narrative (15 points), Performance Measurement (10 points), Cultural Competency and Accessibility (10 points), and Community Impact (inferred 10 points). Proposals will be judged on their alignment with measurable outcomes, demonstrated understanding of the local population, clarity of implementation strategy, and financial transparency. Contractors must comply with all applicable federal, state, and local laws, including Title VI and VII, the ADA, and HIPAA if handling protected health information, and are subject to inspection and audit rights by the City at any reasonable time. Contract performance is contingent upon annual budget appropriations by the City Council, and funding beyond the current fiscal year is not guaranteed. The contract prohibits assignment without prior