RFP-BTS-260000001955-1 | Boiler Maintenance

Bangor Township Schools in Michigan is seeking a vendor for a two-year preventive maintenance contract for HVAC systems across multiple school facilities, with a performance period running from July 1, 2026, to June 30, 2028. The scope includes comprehensive maintenance of boilers, chillers, pumps, Tridium control systems, cooling towers, heat pumps, and other related equipment at locations such as Central Elementary, John Glenn High School, and Edison Administration, requiring over 700 labor hours annually, with a total of 1,400 hours expected over the contract term. Services encompass scheduled inspections—including annual boiler, chiller, and pump checks, as well as Tridium system maintenance and remote diagnostics—along with 24/7 emergency response within two hours. All work is labor-only, with parts replacements over $250 requiring pre-approval from the district. Compliance with Michigan state HVAC inspection regulations and EPA refrigerant handling requirements is mandatory, and vendors must provide detailed written reports for all services rendered. Proposals must be submitted as sealed hard-copy bids to the district’s physical address by 3:00 PM on May 26, 2026, with no electronic submissions accepted. Required attachments include a notarized Familial Relationship Disclosure Statement, mandated under Michigan Public Act 232 of 2004, and an Affidavit certifying the bidder is not an Iran-linked business under U.S. sanctions law. No formal FAR clauses are included in this solicitation; instead, requirements are conveyed through custom schedules and attachments. The district will award the contract to the most qualified vendor without specifying evaluation weights, adjectival ratings, or cost-technical trade-off methodology, indicating a qualitative selection process based on technical capability and compliance. No pricing data, CLINs, or contract value are provided in the solicitation; all rate fields are blank, leaving cost details to be determined by the bidder. Payment and invoicing procedures are unspecified beyond requiring detailed documentation for parts used, and no designated contracting officer representative or electronic invoicing system such as WAWF is identified. The point of contact for all submissions is Casey Hamel, Finance Director, and performance is limited to facilities within Bay City, Michigan.