RFP - Construction of Two Recreational Tennis Courts

The contract involves the comprehensive construction of two standard-size recreational tennis courts at Civic Park in St. Marys, Georgia, encompassing site preparation, grading, and leveling, followed by the installation of surfacing, striping, fencing, wind screening, lighting, benches, drainage systems, and tennis equipment such as nets and posts. Landscaping around the courts is also included, with strict adherence to all relevant local, state, and federal regulations. The project scope emphasizes delivering durable, safe, and high-quality courts, with the owner retaining inspection and acceptance authority at the project site, ensuring compliance with the City’s Public Works Manual and specifications. The work must be completed within a schedule to be finalized in the final contract, with liquidated damages specified for delays, and all work is subject to rigorous inspection and correction if defective. The procurement process is guided by a weighted evaluation system prioritizing experience and qualifications (25%), project plan feasibility (25%), cost-effectiveness (20%), references and past performance (15%), and proposal compliance (15%). The award basis appears to favor a best-value trade-off approach rather than lowest price alone. The contract incorporates numerous federal and state regulations, including nondiscrimination (Title VI), debarment and suspension, environmental standards, labor laws, and resource efficiency, which contractors must certify compliance with through various affidavits and certifications. Proposal submissions must be sealed, plainly labeled, and delivered by September 23, 2025, to the City’s Finance Department at 418 Osborne Street, with no electronic options specified. The process emphasizes the importance of submitting complete documentation, including licenses, insurance, bonds, and certifications, with all certifications related to debarment, immigration, anti-lobbying, and responsible business practices required to ensure responsiveness and compliance.