RFP Elevator and Escalator Maintenance and Repair

The City of Fort Worth is soliciting proposals to establish non-exclusive agreements for comprehensive elevator and escalator maintenance and repair services across its Property Management and Public Events Departments on an as-needed basis. The solicitation, numbered 26-0225 and posted on July 8, 2026, with a response deadline of August 6, 2026, requires vendors to provide preventive maintenance, 24/7 emergency response, inspections, testing, repairs, and supply of labor, parts, and tools in compliance with ANSI A17.1, OSHA, NEC, ADA, and Texas state and local codes. Services must be delivered at multiple city facilities listed in Attachment B, including the Central Library and Municipal Complex, with a mandatory transition deadline of March 31, 2027. Proposals must include a detailed service team profile with local personnel, a web-based service portal for reporting, a parts inventory strategy, and full compliance with licensing and certification requirements. The contract mandates FOB Destination, Freight Prepaid and Allowed terms, electronic invoicing via [email hidden] in PDF or TIFF format, and payment through the City’s Central Accounts Payable office, contingent upon appropriated funds. Evaluation will be based on a best value trade-off approach, weighing five factors totaling 100 points: operational capacity and availability (25 points), small business participation (25 points), cost (20 points), relevant experience (20 points), and service area coverage and responsiveness (10 points). Offerors must certify their small business status and commit to a minimum of 30% subcontracting by certified Small Business Enterprises, submitting RFP-05 documentation to comply with City Ordinance No. 27832-08-2025. All proposals must be submitted electronically through the BonfireHub portal by the deadline, formatted in 12-point font, single-spaced, with one-inch margins, and include required forms such as the W-9 for taxpayer identification and the RFP-06 deviations form if any terms deviate from the RFP. The award will not be based on lowest price alone; technical merit may outweigh cost. Contracts will be governed by Texas law, with liability and indemnification clauses, restrictions on assignment, insurance requirements, and termination procedures outlined in the municipal contract structure. No federal FAR clauses apply; instead, the contract uses the City’s own numbered provisions, including an entire agreement clause and