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HVAC Equipment and OEM Parts Supplier

Active

State & Local

Response Deadline10/28/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract agreement establishes a partnership for the supply of HVAC equipment and original equipment manufacturer replacement parts, components, accessories, and consumable supplies for prime contractors working on City of Fort Worth municipal projects. The scope of work includes the furnishing and delivery of critical hardware such as air handlers, chillers, rooftop units, heat pumps, compressors, and motors, as well as various refrigerants including R-22, R-410A, R-454B, and R-32. The selected supplier is responsible for ensuring all equipment and components are OEM-certified and delivered directly to designated city locations. This opportunity is categorized under NAICS code 423440 and is managed by the City of Fort Worth in Texas, with a response deadline set for October 28, 2026.

General Info

Subcontract for supplying OEM HVAC equipment and parts for City of Fort Worth projects.

Agency

Texas → City Of Fort Worth

NAICS

423440 - Other Commercial Equipment Merchant Wholesalers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 27-0012.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

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RFQt HVAC Service and Supplies

AI Contract Breakdown

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Timeline

PostedOct 21

subcontract

Response DeadlineOct 28

Submission deadline

Response Deadline

10/28/2026, 10:00:00 PM UTCin 6 days

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Organization & Contact Information

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AgencyTexas → City Of Fort Worth

ContactsNo contacts available

OfficeN/A

Organization / AgencyTexas → City Of Fort Worth

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies HVAC equipment, original equipment manufacturer (OEM) replacement parts, components, accessories, and consumable supplies for prime contractors on City of Fort Worth municipal projects. Furnishes and delivers air handlers, chillers, rooftop units, heat pumps, compressors, motors, and refrigerants including R-22, R-410A, R-454B, and R-32. Delivers OEM-certified equipment and components to designated city locations.

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RFQt HVAC Service and Supplies

Solicitation # 27-0012

The City of Fort Worth is soliciting bids under solicitation number 27-0012 to establish an annual agreement for HVAC services and supplies for its Property Management Department. The contract covers the purchase and delivery of HVAC equipment, original equipment manufacturer replacement parts, and consumable supplies, as well as technical services including troubleshooting, commissioning, and refrigerant management. Qualified vendors must possess at least three years of experience in HVAC sales and distribution and provide licensed labor within 24 hours of a request and remote technical support within two hours. The agreement features an initial one-year term with the possibility of four one-year renewals and a hold-over period of up to 90 days. Awards will be granted to the lowest responsive and responsible bidder, with the City reserving the right to make multiple awards based on individual items or overall bids. Bidders must comply with a 30% Small Business Goal and submit required documentation, including manufacturer authorization letters and Texas licensing. Key administrative requirements include Net 30 payment terms via direct deposit, commercial general liability insurance of $1,000,000 per occurrence, and adherence to specific packaging and marking standards for all deliveries. Deliveries are generally coordinated for the location at 5001 James Avenue, Fort Worth, Texas, during normal business hours.

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