RFQt HVAC Service and Supplies

The City of Fort Worth is soliciting bids under solicitation number 27-0012 to establish an annual agreement for HVAC services and supplies for its Property Management Department. The contract covers the purchase and delivery of HVAC equipment, original equipment manufacturer replacement parts, and consumable supplies, as well as technical services including troubleshooting, commissioning, and refrigerant management. Qualified vendors must possess at least three years of experience in HVAC sales and distribution and provide licensed labor within 24 hours of a request and remote technical support within two hours. The agreement features an initial one-year term with the possibility of four one-year renewals and a hold-over period of up to 90 days. Awards will be granted to the lowest responsive and responsible bidder, with the City reserving the right to make multiple awards based on individual items or overall bids. Bidders must comply with a 30% Small Business Goal and submit required documentation, including manufacturer authorization letters and Texas licensing. Key administrative requirements include Net 30 payment terms via direct deposit, commercial general liability insurance of $1,000,000 per occurrence, and adherence to specific packaging and marking standards for all deliveries. Deliveries are generally coordinated for the location at 5001 James Avenue, Fort Worth, Texas, during normal business hours.