RFP for Laboratory and Operations Data Management Software for the WTP and Water Distribution System

The City of Grants Pass is soliciting proposals for a Commercial-off-the-shelf (COTS) Laboratory and Operations Data Management Software system to consolidate information for the Water Filtration Plant and Water Distribution System. The primary objective is to centralize plant, laboratory, and field data to streamline regulatory reporting and data analysis. The required software must be a proven solution available for at least five years, deployed in over 300 North American utilities, and capable of supporting at least 10 concurrent users. Key technical requirements include bidirectional data exchange with SCADA and lab instruments, Azure cloud integration, full audit trails, and the ability to generate over 10 specific water resource regulatory reports, such as those for the Surface Water Treatment Rule. The procurement process utilizes a trade-off basis rather than a lowest-price-technically-acceptable model, evaluating proposals based on cost (30 points), software specifications (20 points), experience (20 points), references (15 points), unique capabilities (10 points), and financial information (5 points). Selected vendors must provide implementation services, including database configuration and on-site training. Contractual requirements include maintaining general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, adhering to Oregon labor laws, and providing indemnification to the City. Proposals, consisting of a Statement of Qualifications limited to six pages, a cost proposal, and product bulletins, are due by December 19, 2024.