RFP for Sidewalk Snow Removal

The City of Whitefish is seeking sealed proposals from qualified independent contractors to perform snow and ice removal services on public sidewalks during the 2025-2026 winter season, from December 1, 2025, through May 1, 2026. The contract, valued between approximately $50,000 and $200,000, requires contractors to provide all labor, equipment, and environmentally friendly, pet-safe ice melt (excluding rock salt) to ensure sidewalks are cleared to a minimum 36-inch width, creating safe, walkable paths. Work must commence within 24 hours of receiving a snow removal order, with contractors submitting before-and-after photographic verification to support payment. The scope emphasizes safety, responsiveness, and professionalism, with work hours primarily Monday through Friday, 8:00 A.M. to 7:00 P.M., excluding holidays. Proposals are due by December 1, 2025, at 4:00 P.M. MST, and must include contact details, equipment lists, proposed pricing (minimum charge plus hourly rate), proof of a valid City business license, and insurance meeting specified minimum coverage levels. Selected contractors will execute a standard independent contractor agreement, provide proof of insurance within five business days, and adhere to local laws and safety standards. The City reserves the right to reject any proposals, waive informalities, and select up to five contractors based primarily on the lowest responsive unit costs, with performance and quality standards evaluated during contract execution. The contract emphasizes strict compliance with local ordinances, environmental standards, and documentation requirements, with work verified through photographic evidence and timely corrections if deficiencies are identified.