RFP - Groundline Equipment Inspection of Padmounted Distribution Facilities

Lincoln Electric System is soliciting proposals for the Groundline Equipment Inspection of Padmounted Distribution Facilities as part of its Underground Distribution Asset Management program. The project requires a contractor to perform detailed visual inspections, infrared scanning, and minor maintenance on approximately 2,650 medium-voltage pad-mounted assets annually on a five-year cycle. The initial scope for 2025 focuses on 2,401 assets in Zone 1, with all work to be completed by September 30, 2025. This is a unit price contract with an initial term through December 31, 2025, and options for four additional one-year renewals. The scope of work includes external and internal visual inspections, infrared scanning, debris removal, and the installation or replacement of hardware such as drip pans and padlocks. All field operations must be documented using ArcGIS Field Maps for real-time data entry and geotagged photographic evidence. Proposals are due by November 5, 2024, at 2:00 PM CST and must be submitted via the LES Online Procurement System. Evaluation will likely follow a best-value trade-off approach, considering technical methodology, staff qualifications, organizational capacity, references, and cost. Contractors must comply with the Nebraska Fair Employment Practice Act and provide an EEO compliance form for subcontractors. The agreement requires a performance bond upon execution and mandates that the contractor bear all costs for correcting non-conforming work. Final acceptance is granted by LES following a two-stage inspection process, including a final review within one year of completion for full release of liability. Payment is processed through LES Accounts Payable based on completed unit price line items.