RFP Ice Machine Rental and Maintenance

The City of Fort Worth is soliciting proposals under RFP 26-0270 for the rental, delivery, installation, and maintenance of ice machines, bins, and water dispensers across multiple municipal facilities. The selected vendor will be responsible for providing equipment that is ETL Sanitation Certified and conforms to NSF/7 and ARI standards. The scope of work includes semi-annual preventative maintenance, emergency repairs with a four-hour initial response time and on-site arrival within 48 hours, and strict adherence to EPA Section 608 of the Clean Air Act. The contract is for an initial one-year term with up to four one-year renewal options, and the successful bidder must agree to a hold-over period of up to 90 days upon expiration to facilitate re-bidding. Proposals will be evaluated based on best value, with scoring categories including the company's ability to meet city needs, cost, qualifications, repair response time, and small business participation. The city has established a 30% small business participation goal, requiring bidders to submit a utilization form and valid certifications for subcontractors located in Tarrant, Wise, Johnson, Parker, or Denton counties. All pricing must be submitted via the Bonfire Bid Table, and proposals must be submitted electronically through the Euna Portal. Administrative requirements include net 30-day payment terms, electronic invoicing, and the provision of detailed service reports and signed tickets for all completed work.