RFP Kennel Doors

The City of Fort Worth is soliciting proposals under RFP 26-0258 for the one-time purchase, delivery, and installation of kennel doors for the Code Department, with submissions due by August 20, 2026. The solicitation operates under a Best Value evaluation framework, emphasizing overall advantage to the City through a trade-off process that weighs purchase price, quality, reputation, conformance to needs, past performance, compliance with laws regarding historically underutilized businesses, and total long-term cost, rather than accepting the lowest bid alone. Proposals must be submitted electronically through the Euna Portal by the deadline, with no late submissions accepted, and must fully address all RFP requirements, including any necessary clarifications or alternate offerings that meet City specifications and receive prior approval. The contract term is initially one year, with up to four optional one-year renewals contingent upon funding availability and mutual agreement, and performance is strictly limited to Tarrant County, Texas, with delivery occurring FOB Destination, Freight Prepaid and Allowed, meaning the vendor bears all costs and risks until the goods are delivered and accepted at the City’s specified location. Payment will be processed through the City’s Central Accounts Payable Department via electronic invoice submission to [email hidden] in PDF or TIFF format only, with a minimum 300 DPI image resolution required for invoices, and must include supplier name, invoice number, purchase order number, and city department business unit. The City reserves the right to inspect and accept all goods at the delivery point based on quality, compliance with applicable ordinances and laws, and full alignment with stated requirements, and only pays for accepted items. Contract administration is overseen by the Purchasing Division, with Haven Wynne as the Chief Procurement Officer and Cristina Camarillo as the Senior Purchasing Manager; no COR or COTR is designated. The vendor must maintain current insurance, provide a completed Form W-9, and promptly notify the City of any changes in company name, ownership, or address. While no Small Business goal is explicitly assigned, submission of certification and a utilization plan is required if claimed. No UEI, CAGE code, or federal socioeconomic certifications are mandated, and no special clauses for security, key personnel, or military standards apply. The contract is governed by internal clauses addressing acceptance, negotiations, term, change orders, conflict of interest, subcontracting, assignment, and errors, with modifications permitted only through formal addenda. All contract terms are binding, oral