RFP - Median and Right-of-Way Landscape Maintenance Services

The City of Menlo Park Public Works Department is soliciting proposals from licensed C-27 landscaping contractors to provide median and right-of-way landscape maintenance services. The scope of work includes vegetation maintenance, irrigation management, sanitation, and the maintenance of tree branch clearances. The project is structured as a three-year agreement with two optional one-year extensions, with a total budget ceiling across the first three fiscal years ranging from 186,370.67 dollars for the prorated 2026-27 period up to 296,580.96 dollars for the 2028-29 period. Proposals are due by September 16, 2026, and will be evaluated based on the contractor's ability to perform tasks, personnel qualifications, proposed techniques, schedule reasonableness, overall cost, and experience with local public agencies. Contractors must adhere to strict operational and legal standards, including the use of zero-emission landscaping equipment and compliance with the City's Integrated Pest Management policy to minimize pesticide use. The agreement requires adherence to California prevailing wage laws, registration with the Department of Industrial Relations for contracts exceeding 25,000 dollars, and the procurement of a City of Menlo Park business license. Performance will be overseen by the City's Parks Supervisor, who is responsible for quality acceptance of plant materials and emergency response satisfaction. Contractors are required to submit monthly invoices and status reports, and they must provide a detailed work schedule within 30 days of the agreement's effective date.