RFP-MER-260000002398-1 | Elementary Partial Roof Replacement

Merrill Community Schools is seeking bids for a partial roof replacement at Merrill Elementary School in Merrill, Michigan, under solicitation number RFP-MER-260000002398-1, with proposals due by August 4, 2026. The scope includes installation of a TPO membrane roofing system with tapered insulation, edge metal, sheet metal flashing, and storm drainage components, all in compliance with the R.C. Hendrick Project Manual, architectural specifications, and applicable addenda. Work must meet industry standards including ASTM D 1079, ASTM C 1289, ANSI/SPRI ES-1, UL 790 Class A fire rating, ASCE-7 wind uplift requirements, and SMACNA guidelines. The project requires full coordination with other trades, daily site reporting, proper cleanup per Spec 017100, and acquisition of all necessary permits. All materials must be delivered in original sealed containers, labeled with manufacturer name, product type, manufacture date, and UL 790 certification, and protected from moisture, sunlight, and physical damage. Bidders must submit a complete proposal in duplicate hard copy, delivered by hand or mail to the school district office by 3:00 p.m. local time on August 4, 2026; electronic submissions are not accepted for the bid itself, though all post-award submittals like product data and shop drawings must be in PDF format. The contract is expected to be awarded on a Lowest Price Technically Acceptable basis, with evaluation based on responsiveness, technical compliance, and cost. Mandatory requirements include a notarized familial disclosure form, bid bond, performance and labor and material payment bonds at 100% of contract value, general liability insurance with specified minimum coverage, and OSHA fine reimbursement responsibilities. Contractors must also submit detailed staff resumes, adhere to a strict 11% markup cap on changes, prohibit substance use on school grounds, notify Miss Dig prior to excavation, and provide daily tool box talk records. Final acceptance requires on-site inspection by a manufacturer’s technical representative, submission of certification reports, and completion of punch list items with retention of 5% of payments until closeout. No federal contracting codes, SAM.gov registration, UEI, or socioeconomic certifications are required, and no contract administration representatives are named, with oversight directed through the Superintendent, Allison Jordan.