RFP - Mini-Excavator

The City of Butler, Georgia, is seeking proposals for the purchase of a Mini Excavator suitable for identifying municipal water service lines, with a project budget estimated between $50,000 and $100,000. The solicitation, identified by number 66133 BUTLER, PE-66133-NONST-2026-000000008, was posted on October 30, 2025, with proposals due by December 4, 2025. The RFP specifies detailed technical requirements, including a Tier 4 Diesel engine, minimum operating weight of 11,000 pounds, a digging depth of at least 12 feet, and features such as ROPS/FOPS, hydraulic quick couplers, and enclosed cabs with climate control. Vendors may propose alternate items or add-ons like extended warranties and maintenance packages, which must be separately priced and described. The evaluation will prioritize conformance to specifications, value-added features, total cost, delivery timeframe, and references, with the City reserving the right to reject any or all proposals and to award based on best value. The procurement process emphasizes compliance with federal and state requirements, notably the Build America, Buy America Act, which mandates that all iron, steel, manufactured products, and construction materials used in the project be produced in the United States unless a waiver is obtained. Contractors must submit certifications, documentation, and evidence of compliance, including signed certifications, Material Test Reports, and manufacturer declarations, verified through visual inspection at the project site. The contract incorporates various federal clauses covering equal employment opportunity, disadvantaged business enterprise participation, debarment and suspension, wage determinations under the Davis-Bacon Act, and specific Georgia state SRF (State Revolving Fund) supplemental conditions. These stipulate strict adherence to reporting, recordkeeping, and certification requirements, with contractors responsible for ensuring subcontractor compliance and documenting good faith efforts for DBE participation. Payment procedures involve submitting certified payrolls, compliance documentation, and invoices to the City, with oversight by the Georgia Environmental Finance Authority. The contract also includes provisions for special clauses such as conflict of interest disclosures, addenda issuance, and warranty obligations. Proposal submissions must be in sealed hard copy form, clearly marked with the vendor’s name and address, and delivered by the deadline to the City Administrator’s office at 12 Cedar Street, Butler, Georgia. No electronic or faxed proposals are accepted. Vendors are encouraged to review posted addenda on the City’s website and to include comprehensive technical specifications, itemized costs, delivery schedules, references, and certifications. The City