RFP-MIO-260000001931-1 | MS Roof

The solicitation RFP-MIO-260000001931-1 seeks a comprehensive partial roof replacement at Mio-AuSable Schools located at 1110 W. 8th St, Mio, MI 48647, with a bid deadline of May 27, 2026. The project involves the removal of the existing EPDM membrane and stone ballast, inspection and replacement of wet insulation, and installation of a new 1.5-inch polyisocyanurate insulation layer topped with a 50-mil PVC membrane, mechanically fastened in accordance with manufacturer specifications. The scope includes flashing all roof penetrations, installing two-way breather vents, replacing perimeter edge metal, debris removal, and securing a 20-year manufacturer warranty covering both materials and labor. Technical specifications mandate compliance with ASTM D4434, ASTM C1289, ASTM E108, ASCE/SEI 7, UL Roofing Systems, and NRCA guidelines, along with CRRC requirements for solar reflectance and thermal emittance. Materials must be delivered in original, unopened containers with intact seals, clearly labeled with manufacturer information, product type, date of manufacture, and storage instructions, and must bear fire class ratings such as Class A per ASTM E108. Bidders must submit a sealed proposal containing a completed Bid Proposal Form, a 5% bid bond, the required notarized affidavits including a disclosure of any familial relationships with school board members and an affirmation that they are not an Iran-linked business, along with supporting documentation such as product data sheets, shop drawings, and physical membrane samples. No electronic submissions are permitted; all materials must be physically delivered to the school’s central office. The solicitation includes a base bid for the middle school roof replacement and an optional alternate bid for the library roof replacement, with pricing left blank for bidder completion. Payment will be made in two parts—90% upon verification of completed work by a school representative, and the remaining 10% after the warranty period concludes. No formal FAR clauses are referenced; instead, contractual terms are embedded within project-specific provisions addressing indemnification, insurance, substitutions, and warranty. There is no designated contracting officer, COR, or payment office beyond the school district’s general address, and no federal accounting codes or electronic invoicing systems are required. The contract is assumed to be a fixed-price arrangement, but no estimated value