RFP No. 26-0011 Loss Control Services

The Columbus Consolidated Government is seeking proposals from qualified firms to deliver comprehensive loss control services aimed at enhancing safety, reducing risks, and managing insurance costs for its workforce of approximately 3,000 employees. The contract, designated as RFP No. 26-0011, is structured as a two-year initial agreement with the possibility of three additional one-year renewals, emphasizing a fixed pricing model for the first term with a subsequent maximum 5% escalation contingent upon proper documentation. The scope encompasses risk assessments, safety program development, hazard identification, and detailed reporting, with deliverables including inspection reports, compliance audits, claims analyses, and safety recommendations. The procurement process follows a competitive sealed proposal approach, with proposals due electronically via DemandStar by October 22, 2025, and evaluated based on qualifications, service plan quality, client history, and cost, with a best-value trade-off award methodology. The contractual framework incorporates a comprehensive set of federal, state, and local legal and regulatory clauses, including nondiscrimination statutes, environmental compliance, labor standards, and procurement ordinances governed by Georgia law. Mandatory representations and certifications include E-Verify participation, business licensing, and adherence to federal funding requirements if applicable. The proposal submission must include a series of specified forms and affidavits, notably the E-Verify Affidavit, Conflict of Interest Statement, and W-9, along with detailed descriptions of qualifications, client references, and a clear service plan. The contract emphasizes strict adherence to the submission instructions, requiring a single PDF file with all documents organized as per the provided checklist, and prohibits alternative submission methods such as paper or email. The agreement's performance and acceptance are to occur at the City’s facilities, with the City responsible for formal approval based on the contractor’s inspections and reports. Overall, this procurement emphasizes transparency, compliance, and detailed planning to ensure the City receives high-quality risk management services aligned with legal standards and operational needs.