RFP-PPP-260000002598-1 | Snow Removal & Salting Services 26-27 & 27-28

Paw Paw Public Schools is soliciting competitive sealed bids for comprehensive snow plowing, heavy equipment snow removal, and salt application services across six district complexes in Michigan. The contract spans two winter seasons, from November 1 through April 30 for the 2026–2027 and 2027–2028 periods, with an option for the district to renew for one additional year with a price increase capped at 3 percent. The selected contractor must provide all labor, fuel, materials, and commercial-grade equipment to maintain parking lots, roadways, and bus lanes. Plowing is automatically triggered at a two-inch accumulation, and the contractor must maintain a 60-minute emergency response time via a 24/7 contact. Bidders must submit two physical copies of their proposal to the PPPS Admin Building and an electronic copy via email by September 24, 2026, at 10am EST. Each proposal must include a bid bond or certified check equal to the cost of one full district-wide plowing event. Evaluation is based on the district's sole discretion, focusing on safety records, technical experience, and financial responsibility. Required documentation includes a familial relationship disclosure, an affidavit of compliance with the Iran Economic Sanctions Act, and a dedicated equipment inventory list. The contractor is required to maintain significant insurance coverage, including 1 million dollars for general liability, property damage, and automobile liability. Invoicing must occur within 30 days of work completion and include a detailed log of salt tonnage, date, time, and location. Final acceptance of work is managed by the Director of Operations, and payments are issued 30 days after work is accepted. All operations must comply with OSHA, EPA, and DNR regulations, with the contractor assuming full responsibility for any environmental contamination caused by their negligence.