RFP-PPS-260000002341-3 | WOODLAND ELEMENTARY - ASPHALT & LANDSCAPING

The contract solicitation RFP-PPS-260000002341-3 for Woodland Elementary in Michigan outlines the scope for asphalt paving and landscaping improvements, issued by Portage Public Schools with a posted date of July 27, 2026, and a firm bid deadline of July 29, 2026, at 2:00 p.m. local time. Bids must be submitted in sealed triplicate paper form either in person at the Portage Administration Building or by mail to Owen-Ames-Kimball Co., with no electronic submissions accepted. The work falls under NAICS code 237310 and involves site preparation, subbase installation, stormwater system integration, access control hardware, and full landscape development, all governed by detailed specifications referencing AIA contract standards, ASTM and ASHRAE codes, and manufacturer guidelines. All materials must be delivered in original sealed packaging with intact labels, stored above ground and protected from environmental damage, with temperature-sensitive items like paint and drywall requiring controlled storage between 50°F and 55°F. The Contractor is responsible for full installation, coordination with other trades, and compliance with safety protocols including submission of a certified safety program, designation of a site safety representative, and adherence to indemnification obligations. Bonding is mandatory for contracts over $50,000, and final payment requires submission of warranties, lien waivers, and close-out documentation. Inspections occur on-site, with final acceptance resting solely with the Architect acting on behalf of the Owner. The bid process requires mandatory documents including a Familial Disclosure Statement, Affidavit of Compliance, and Safety Data Questionnaire, with false certifications or safety violations potentially leading to disqualification or legal penalties. No pricing, contract value, or line-item data is provided, and while the basis of award is not explicitly stated, the inclusion of financial, performance, and safety evaluations suggests a best-value selection rather than lowest-price technically acceptable. Payment administration, contracting officer details, and federal accounting codes are not included, indicating this is a state/local government procurement outside federal FAR oversight.