RFP-PPS-260000002403-2 | RFP#10728 - 2026-2027 District Capital Outlay

The Portage Public Schools District is seeking proposals under RFP#10728 for the 2026–2027 District Capital Outlay to furnish, deliver, assemble, and install a wide range of educational and facility equipment across multiple school sites in Portage, Michigan. The solicitation covers administrative and classroom furniture, including electronic height-adjustable desks, fire-resistant file cabinets, instructional kilns, storage systems, play equipment shielding, and exterior signage, all of which must be new, current-production models conforming to commercial-grade durability and safety standards. Delivery and installation are required at specified district locations including Administration, Central Middle, Northern High, and Haverhill Elementary, with vendors responsible for inside delivery, setup, debris removal, and coordination with the district. Proposals must include detailed specifications, manufacturer documentation, warranty information, and full pricing, though no unit or total contract values are pre-established. The evaluation will weigh compliance with specifications, product quality, delivery schedule, warranty terms, vendor experience, and overall value to the district, with award potential given to the most favorable offer beyond just lowest price. Submission requires two hard copies and one PDF on a USB drive, with all required certifications—including debarment status, Iran sanctions compliance, and a notarized familial relationship disclosure—completed and attached. Proposals must be received by August 5, 2026, at the district’s administration building, and remain valid for 90 days. Vendors must carry minimum insurance coverage totaling $2 million in umbrella liability, with the district named as additional insured. No federal acquisition regulation clauses apply directly; instead, state-mandated certifications and local procurement policies govern eligibility and conduct. There are no small business set-asides, no UEI or CAGE code requirements, and no established accounting or invoicing systems specified. Contract administration will be handled primarily by Kristina Lafferty, with Marti Phelps as secondary contact.