RFP- Replacement of Meeting Room Doors

Events DC is soliciting qualified contractors to replace meeting room doors throughout the Walter E. Washington Convention Center in Washington, DC, under solicitation number 25-S-046. The work encompasses full replacement of existing doors, frames, and hardware, including installation of Special-Lite SL-19 Wood Grain Hybrid FRP doors with Dark Maple finish, Von Duprin 99 CRP electrified hardware, and integration with the Lenel OnGuard Access Control System. All work must comply with ADA, the Living Wage Act of 2006, the Buy American Act, and applicable District of Columbia regulations. The contract is structured as a Firm Fixed Price agreement with a base term ending September 30, 2026, and up to four one-year option periods contingent on funding. Deliverables include a pre-installation condition report, door and hardware inventory, submittals, samples, an installation schedule, final inspection report, and warranty documentation, all to be submitted to the Contracting Officer’s Technical Representative. The contract requires adherence to specific insurance coverage including general liability, workers’ compensation, and cyber liability, with Events DC named as an additional insured. Subcontracting requirements mandate that at least 35% of the contract value be awarded to certified Small Business Enterprises or Certified Business Enterprises if the contract exceeds $250,000. Offerors must submit a two-part proposal—technical and cost—via the OpenGov portal by 5:00 PM EST on May 29, 2026, and include mandatory attachments such as W-9, Tax Certification Affidavit, Representations and Certifications, ACH Form, Disclosure Statement, Standard Contract Terms and Conditions, Wage Determinations, Pricing Form, and Preliminary Subcontracting Plan. Evaluation will prioritize specialized experience and technical competence (35 points), followed by key personnel qualifications (30 points), technical approach (20 points), CBE preference points (12 points), and price (15 points), with award based on a trade-off process favoring technical superiority over cost. All payments must be submitted electronically as PDF invoices to [email hidden], and no other invoicing systems are accepted. Performance is strictly limited to the Convention Center, and contractors are prohibited from making public statements about the contract without prior written consent. Compliance with ethics provisions prohibits contingent fees and any financial benefits to Events DC employees.