RFP Solid Waste Transfer Station Operations

Columbia County, Oregon, through its Department of Public Works, is soliciting proposals for qualified firms to operate its Solid Waste Transfer Station and Recycling Depot under RFP number S-C00055-00015489. The contract seeks an experienced operator to manage daily operations including waste transfer, recycling processing, equipment maintenance, staffing, fee collection, and compliance with applicable federal, state, and local environmental regulations. The performance period encompasses a 10-year base term with a 5-year optional renewal, and the contract type is anticipated to be fixed-price. The contractor must ensure compliance with Oregon Department of Environmental Quality regulations and state statutes, implement a hazardous waste exclusion program, maintain required insurance coverage including a $425,000 performance bond, and guarantee uninterrupted facility service at the Columbia County Solid Waste Transfer Station located in St. Helens, Oregon. Proposal submissions, due January 13, 2026, will be evaluated on qualifications, organizational capacity, technical approach, financial proposal, and relevant experience managing similar facilities, using a weighted scoring system emphasizing both technical merit and cost. Proposals must be submitted in nine printed copies with no electronic submissions allowed. Key contractual provisions include mandatory hazardous materials training for certain employees, adherence to non-discrimination laws, tax compliance certifications, and operational standards such as proper material handling, secure storage, signage, and recordkeeping aligned with DEQ’s Uniform Statewide Collection List. The contract imposes rigorous inspection and acceptance criteria, requiring collaboration between the County and contractor to maintain environmental, safety, and operational standards throughout the contract term. Fee schedules for user services are provided separately, but contractor compensation details depend on the proposer’s submitted fixed management fees. The County retains oversight authority with rights to inspect, require employee replacement, and enforce contract requirements, ensuring responsible and compliant transfer station operations.