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RFP - TRIMMING AND PEELING OF TALL PALM TREES

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08-26-S102-168State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of McAllen has issued a Request for Proposals numbered 08-26-S102-168 for the trimming and peeling of tall palm trees across city properties, seeking qualified service providers to establish a formal contract. Proposals must be submitted electronically via the city’s bidding portal by the deadline of August 13, 2026, at 3:00 p.m. Central Daylight Time, with no hard copies or late submissions accepted. A mandatory pre-submittal conference is scheduled for August 6, 2026, available both in person at City Hall and through a virtual Zoom meeting, with attendance strongly encouraged for all potential bidders. All interested parties must first register on the portal to access solicitation documents and receive updates, as materials will not be distributed by mail, email, or in person. Bidders are required to submit a bid security of at least five thousand dollars in the form of a certified cashier’s check or a bond from a Texas-licensed surety company, delivered in a sealed envelope prior to the proposal deadline; failure to provide this will result in disqualification. Questions regarding the solicitation must be posted through the portal’s Clarifications tab, with the final deadline for inquiries set for August 7, 2026. The city reserves the right to reject any or all proposals, waive informalities, and select the proposal offering the best value, holding all submissions for up to ninety days. The contract falls under NAICS categories related to tree trimming and pruning services, with performance expected throughout McAllen, Texas, and all communications should be directed to Buyer II Ashanti Plancarte at aplancarte@mcallen.net.

General Info

McAllen seeks qualified providers for palm tree trimming via electronic bid by August 13, 2026, with $5,000 bid security and mandatory pre-submittal conference.

Agency

Texas → City of McAllenView Agency

NAICS

N/A

Place of Performance

TX, US

Set-Aside

NONE

Documents

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No documents available

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Timeline

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Organization & Contact Information

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AgencyTexas → City of McAllen
Contacts1 person available
OfficeTX, US
Organization / Agency
Texas → City of McAllen
View Agency Profile
Office AddressTX, US
Contacts
ASHANTI PLANCARTEBUYER II
contact@example.gov

Full Description

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Return to Bid List Bid NUMBER 08-26-S102-168 TITLE RFP - TRIMMING AND PEELING OF TALL PALM TREES PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 21 days: 15 hours: 50 minutes: 5 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 08-26-S102-168 TITLE RFP - TRIMMING AND PEELING OF TALL PALM TREES AVAILABLE DATE 7/22/2026 5:30 PM CLARIFICATION DEADLINE 8/7/2026 5:00 PM DUE DATE 8/13/2026 3:00 PM CONTACT INFORMATION
ASHANTI PLANCARTE
BUYER II
APLANCARTE@MCALLEN.NET
BID TYPE REQUEST FOR PROPOSAL DESCRIPTION

NOTICE TO RESPONDENTS
 
Solicitation Type and Name: Request for Proposals for the Trimming and Peeling of Tall Palm Trees.
Solicitation Number: 08-26-S102-168
 
Description:The City of McAllen is seeking proposals to establish a service contract for the trimming and peeling of tall palm trees on various properties throughout the City.
 
Proposal Submittal Deadline:Proposals addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, August 13, 2026 at 3:00 p.m., Central Daylight Time (CDT).  All proposals are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com, on or before the aforementioned date and time.  Original, hard copy, and/or late proposals shall not be accepted.
 
Pre-Submittal Conference:  City of McAllen, City Hall, Conference Room 2A, 1300 Houston Ave., McAllen, TX 78501 on Thursday, August 6, 2026 at 10:00 a.m., CDT. Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/87285750370?pwd=qtBGgNhNzVBFcMQ9cLH9cTsyxA121U.1; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 872 8575 0370; Passcode: 102918.  Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective respondents are encouraged to be in attendance.
 
To view this solicitation and submit a proposal, you must first register in the City’s bidding portal at https://mcallen.procureware.com.  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.
 
A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five thousand dollars ($5,000) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the respondent will enter into a contract with the City of McAllen. The Respondent’s bid security shall be submitted before the above-mentioned electronic proposal deadline date and time. Failure to submit the bid security shall be grounds for disqualification.
 
Potential Respondents are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.
 
The City of McAllen reserves the right to refuse and reject any or all proposals and to waive any or all formalities or technicalities, or to accept the proposal considered the best value to the City, and to hold the proposals for a period of ninety (90) calendar days without taking action.
 
Applicable Product Categories: 988-87 Tree Trimming and Pruning Services, Utility Lines (Energized), 988-88 Tree Trimming and Pruning Services
 
CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT

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