RFP - Woodburn Head Start Modular Classroom Facility

The contract seeks a turnkey modular classroom facility to be designed, fabricated, delivered, and installed in compliance with Head Start Program Performance Standards, Oregon’s Residential and Structural Specialty Codes, ADA accessibility guidelines, and City of Woodburn development regulations. The project requires full integration of health, safety, and sustainability features, with an optional premium SAGE-standard design emphasizing superior indoor air quality, thermal comfort, and acoustic performance. The official place of performance is listed as Salem, Oregon, though the physical installation is to occur in Woodburn, and all final inspections, commissioning, and acceptance activities will take place on-site in Woodburn. Proposers must demonstrate experience working with Head Start, community action agencies, school districts, or tribal organizations and are required to participate in a mandatory manufacturing facility tour and Q&A session with key personnel—including the project manager, lead designer, and fabrication supervisor—failure to attend resulting in automatic disqualification. Proposals must include certified IRS Form W-9, a completed proposal cover sheet, preliminary architectural and survey data, samples of prior successful projects, and MWESB certification if applicable, with strict adherence to confidentiality obligations that survive contract termination. Evaluation is based on four weighted factors—experience and qualifications, technical proposal, project schedule, and cost proposal—with no assigned percentages, and the award will be made based on best overall value, not lowest price. The contract includes a termination clause permitting 30 days' written notice by either party, with disputes governed by Oregon law and venue limited to Marion County courts. Invoicing is handled via paper submission and payment is expected within 30 days of receipt, with no electronic invoicing systems required. While contract administration personnel are not named, the government retains full authority for acceptance of work, and no funding identifiers such as TAS or ACRN are specified. All submissions must be received by 5:00 PM PST on May 21, 2026, via email as a single PDF to [email hidden] or delivered physically to the Salem office, with no page limits specified but full adherence to compliance and documentation requirements mandatory.