Addendum 1 - Banking Service Fee Schedule posted 9/5/24. Addendum 1: Excel formatRFP2M24-19REQUEST FOR PROPOSAL FORBANKING SERVICESThe City is soliciting proposals from qualified financial institutions to provide depository, cash management, and general banking services. It is the City’s intent to maintain all commercial banking services with one financial institution to maximize cash flow and minimize administrative costs; however, the City reserves the right to outsource various services if it is deemed to be in the best interest of the City to do so. As such, proposals should be submitted with pricing on certain pieces of the banking services requests as indicated.The awarding of any contract shall be contingent on the availability of funds and the required staff and City Council approvals. It is the City’s preference to do business with banking professionals who are dedicated to the local government market. The City also requires doing business with a Bank that has a branch within City limits. The successful financial institution will have a relationship with the State Treasurer as an approved depository for LAIF transactions. No single factor will determine the final award decision.The following terms and conditions apply to this Request for Proposal (RFP):Any submission of proposals received after the date and time specified in this RFP will not be considered and will be returned unopened.All material received relative to this RFP will become public information and be available for inspection. The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be responsive.All material received relative to this RFP will become public information and be available for inspection. The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be responsive.The RFP does not commit the City to award a contract. The City reserves the right to select a vendor from the responses received; to waive any or all informalities and/or irregularities; to re-advertise with either an identical or revised scope, to cancel any requirement in its entirety; or to reject any or all proposals received. The City also reserves the right to approve any subcontractors used by submitting vendors.The City retains the right to contact any/all proposing vendors after submittal in order to obtain supplemental information and/or clarification in either oral or written form. Furthermore, an explicit provision of this RFP is that any oral communication made is not binding on the City’s proposal process.The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of any proposal for this RFP.Term of Engagemenis the intent of the City to contract for the services presented herein for five (5) year contract with ten (10) one-year renewal options. It is optional on the part of the City to renew the agreement if it is in the City’s best interest to do so. The City shall evaluate the Bank's performance to help determine if the Agreement may be renewed. The City desires fixed pricing for the first five (5) years of the contract. Prices in subsequent years shall be negotiated based on satisfactory customer service.General RequirementsThe following is a timeline for solicitation, evaluation, and award of this RFP. These dates are subject to change to meet the needs of the City schedule and if it is found that alterations are required, Proposers will be notified in writing.ACTIONDATESRFP ISSUEDAugust 27, 2024RFP PUBLISHEDAugust 29, 2024WRITTEN QUESTIONS DUESeptember 19, 2024, by 5:00 p.m.RESPONSES TO QUESTIONSSeptember 26, 2024, by 5:00 p.m.PROPOSALS DUEOctober 10. 2024, by 11:00 a.m.POSSIBLE INTERVIEWSWeek of October 16, 2024REPORT TO CITY COUNCILOctober 28, 2024All questions and inquiries regarding this request for proposal should to be directed in writing no later than 5:00 p.m., on September 19, 2024, to: Hsiulee Tran, Assistant Finance Director, and may be sent via email to document.write('htran'+'@'+'cityofalhambra.org')For security reasons, you must enable JavaScript to view this E-mail address.. Answers will be sent to all potential respondents.Submission of ProposalYour submittal package shall include the following:One (1) original and three (3) printed hard copies of your proposalOne (1) electronic copy of your proposal in PDF format on CD, flash drive or other electronic mediaThree (3) copies of your Cost Proposal in a separate, sealed envelope or packageAll proposals must be filed with the Office of the City Clerk, in the City Hall, 111 S. 1st Street, Alhambra, California 91801 on or before 11:00 a.m., October 10, 2024. It is the sole responsibility of the proposer to see that their proposal is submitted in proper time. Any proposal received after the scheduled closing time for receipt of proposals will be returned to the proposer unopened. Faxed, emailed, or proposals submitted in a format other than specified will be rejected.Copies of the bid proposal and related information must be submitted in a sealed envelope or box clearly marked as stated below:City of Alhambra“Professional Banking Services RFP”Attn: City Clerk’s Office111 S. 1st StreetAlhambra, CA 91801