RFP2M25-1 Alhambra Jail Services

REQUEST FOR PROPOSAL RFP NO.  RFP2M25-1ALHAMBRA JAIL SERVICES CONTRACTPUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra (hereinafter “City) will receive sealed proposals for qualified and experienced contractors for the Alhambra Jail Services Contract. Proposals should be submitted to the Police Department, 211 South First Street, Alhambra, California, on or before the hour of 10:00 AM on March 12, 2025. The primary intent of this request for proposal (hereinafter “RFP”) is to enter into an agreement with a Contractor to operate the Alhambra City Jail by a qualified private security company. GENERAL INFORMATIONAward of contract by the City Council, if any, will be made in the best interest of the City and shall be based upon various factors, including but not limited to the following: proposer’s qualifications, experience, reputation, responsiveness, availability and cost. The City of Alhambra reserves the right to accept or reject any or all Proposals, to be the sole judge of the merits and qualifications of the services and/or items offered and the ability of Proposer to responsibly perform. The City reserves the right to waive any irregularities or informalities in any Proposal submitted or in the procedure. An award of contract may be made to other than the firm offering the lowest costs. RFP SCHEDULE AND PROCESSThe City anticipates the project schedule to be as follows: Activity DatesRelease of Request for Proposals (RFP)January 28, 2025Mandatory Pre-Bidders On-Site MeetingFebruary 12, 2025 – 10:00 AMDeadline for Questions February 26, 2025 – 5:00 PMResponses to questions posted on the City’s websiteMarch 6, 2025Proposal submittal DeadlineMarch 12, 2025 – 10:00 AMContract Award by the City Council: May 12, 2025   **Tentative City Council contract award date, subject to change at City’s discretion. Questions may be asked via email to Lieutenant Grant Spencer at document.write('gspencer'+'@'+'alhambrapd.org')For security reasons, you must enable JavaScript to view this E-mail address..  All questions are due February 26, 2025, no later than 5:00 pm. A unified response will be provided on March 6, 2025, to all parties making email inquiries. All questions are to be asked via email, and phone inquiries will not receive a response. Request for Proposal shall include all applicable State and Local sales taxes.Request for Proposals may be withdrawn up and until the deadline date and time for final submission as noted in the Request for Proposal. Request for Proposals shall be couriered, hand-delivered or mailed. Request for Proposals will not be accepted by facsimile transmission or other telecommunication or electronic means. Contractors assume the risk of the method of dispatch chosen and any costs associated with delivery.  Request for Proposals arriving after the deadline will be returned unopened to the senders.A team has been selected by the Chief of Police to evaluate the proposals submitted. Proposals will be evaluated by the designated evaluation team, and a Contractor will be selected based on the final evaluation scores. Any contract awarded hereunder shall become effective or enforceable against the City of Alhambra only when a formal written contract has been duly executed by the appropriate officers of the City of Alhambra.Each contractor shall specify whether such contractor is a corporation, a partnership, or an individual.  If a corporation, designate the name of the state of incorporation; if a partnership, the contractor shall state the names and addresses of all partners.  The City of Alhambra reserves the right to accept or reject any or all bids, to waive any informality, to negotiate separately with competing Contractors and to accept the proposal deemed to be in the best interest of the City of Alhambra. The proposals shall be submitted in a sealed envelope bearing the name and address of the contractor and clearly marked:ALHAMBRA JAIL SERVICES CONTRACTRFP NO. 2M25-1