RFPQ 25-0124-5 Red Gate Basin Drainage Study Updates

The contract for the Red Gate Basin Drainage Study Updates involves engaging qualified engineering firms to update and calibrate an existing stormwater watershed model for a 2,127-acre basin in Chatham County, Georgia. The project aims to convert the current XP SWMM model to PC SWMM, incorporating future land use, sea level rise, and environmental factors to support long-term planning and mitigation efforts. Funding is provided through an EPA Community Grant and local sources, emphasizing equal opportunity and minority business participation. The procurement process is qualifications-based, with a two-phase evaluation focusing first on the firm's experience, resources, and key personnel, and second on technical approach, community participation, and past performance. The selection culminates in negotiations with the top-ranked firm, with no fixed price or line-item breakdown specified initially. The contractual framework incorporates numerous federal, state, and local requirements, including compliance with debarment lists, immigration laws, and accounting standards under 48 CFR Part 31 and OMB Circular A-122. The contract emphasizes strict adherence to insurance, audit, and certification obligations, requiring notarized affidavits, certifications of responsibility, and detailed disclosures of legal or regulatory issues. Termination clauses permit the County to end the contract for cause, convenience, or funding shortfalls, with work performance reviewed through the County’s acceptance of deliverables. Administrative procedures specify that all responses must be submitted electronically by October 7, 2025, following prescribed formatting, labeling, and page limits, with questions directed to the designated County contact. No specific delivery dates, fixed prices, or detailed line-item costs are included, as the project is awarded based on qualifications and technical merit.