RFQ 1-02 REQUEST FOR QUALIFICATIONS TO PROVIDE ENGINEERING SERVICES AND GRANT MANAGEMENT SERVICES

The City of Pembroke, Georgia, is soliciting qualifications from professional firms to provide engineering and design services paired with grant management support for two critical infrastructure projects funded by the Georgia Environmental Finance Authority’s Hurricane Helene Resilience Funding Program. The initiatives include Drinking Water Project No. 32, which involves constructing a new water well to replace the current facility while converting the existing well into a dedicated backup source, complete with drilling, disinfection, and backup power infrastructure; and Clean Water Project No. 27, which requires installing permanent backup power generators at designated lift stations and deploying a telemetry system for real-time monitoring of operational data, status alerts, and system alarms. Proposals must demonstrate relevant experience in similar water and wastewater projects, with emphasis on quality of work, cost control, and schedule adherence. In addition to engineering capabilities, firms must show proven expertise in managing state and federal grant compliance, including reporting, fiscal oversight, and regulatory adherence. All submissions must be delivered as a single PDF file with a transmittal letter clearly indicating the services sought, and must comply with strict formatting guidelines, including compatibility with standard 8.5 x 11-inch printing. The request for qualifications, issued on June 29, 2026, with a deadline of July 30, 2026, at 12:00 PM, is not a binding contract but a preliminary selection process governed by non-binding terms that make clear all submittals become City property upon receipt and cannot be shielded from public disclosure under the Georgia Open Records Act despite labeling. Proposers are strictly prohibited from communicating with the selection committee or City personnel outside of formal question submission channels, and any violation may lead to disqualification. Evaluation is based on five weighted factors: firm qualifications and past performance (30%), project approach and methodology (20%), price proposal using the provided fee schedule (20%), technical quality and presentation of the submission (20%), and an unspecified additional factor (10%). While the City may award based on the lowest responsive and responsible bid, it retains the right to select the best-evaluated response offering the greatest overall value and service, even if it is not the highest-ranked or lowest-priced, provided the proposal does not exceed the combined project budgets of $2,674,875 for the water well project and $2,100,000 for the pump station upgrades. Firms must also disclose organizational structure, litigation history, prior contract