RFQ-171-260000000397-1 | TR-1 Michigan Registration Computer Prepared Application

The contract solicitation RFQ-171-260000000397-1 issued by the Michigan Department of Technology, Management & Budget (DTMB) seeks vendors to provide computer-prepared application forms for Michigan registration purposes, with performance required to occur within the State of Michigan and delivery finalized at the designated destination: 7461 Crowner Dr., Lansing, MI 48913. The solicitation is open for response until July 21, 2026, and evaluates proposals based on best price and value rather than strictly lowest cost, allowing for selection based on overall quality, reliability, and compliance even if not the most economical bid. All submissions must be electronic, including a detailed quote letter, PDF proofs, and native source files with embedded fonts and images, and must adhere to strict packaging standards, including the use of single-face hardwood pallets with specific dimensional and weight limits, and cartons containing precisely 6,250 forms each, all labeled with commodity numbers, purchase order details, and total unit counts. Delivery is F.O.B. destination, prepaid, with the State assuming ownership only upon formal acceptance after inspection at the delivery site within 30 days of submission. The State retains exclusive ownership of all data, intellectual property, and deliverables created under the contract, and vendors must assign all rights to the State. Compliance with Michigan and federal laws is mandatory, including prevailing wage requirements, nondiscrimination statutes, and anti-boycott provisions tied to 22 USC 8601–8606. Vendors must maintain confidentiality of state data, obtain prior written approval for any subcontracting, and allow audit access to all contract-related records for five years. Payment will be made via Electronic Funds Transfer upon receipt of an itemized invoice and successful acceptance of all deliverables, with payment terms set at 45 calendar days after acceptance. The contract permits termination for convenience or cause by the State, and disputes must be resolved through negotiation, mediation, or litigation under Michigan law. No military or federal packaging standards apply; all requirements are based on state procurement policies. Vendors are prohibited from using the State’s name in publicity without consent, and all contractual terms supersede prior agreements, requiring any amendments to be in writing and signed by authorized representatives.