RFQ 19DR8626Q0056 AVR Maintenance Solicitation

The U.S. Embassy in Santo Domingo is soliciting bids for annual preventive maintenance services on its Automatic Voltage Regulator (AVR) system, specifically the ORTEA Sirius 3-phase, 3200 Amp model, under solicitation number 19DR8626Q0056. The contract is structured as a Firm Fixed Price (FFP) agreement with a one-year base period and four one-year option periods, potentially extending performance up to five years. Contractors must provide all labor, tools, equipment, and materials to conduct scheduled inspections, adjustments, component replacements, and testing in accordance with manufacturer guidelines and OSHA safety standards, including lockout/tagout procedures and proper PPE use. All work must occur at the embassy compound in Santo Domingo, Dominican Republic, without disrupting mission operations, with performance verified on-site through inspection and acceptance by the Government's Contracting Officer’s Representative. Required deliverables include completed maintenance checklists, test and calibration reports, narrative summaries of voltage and frequency readings, a Bill of Materials for parts and spares, and a Standard Operating Procedure for lockout/tagout, all submitted within specified timeframes. Offerors must demonstrate responsibility through financial stability, past performance, and technical capability, with award made on a Lowest Price Technically Acceptable (LPTA) basis, where technical compliance is a pass/fail criterion and price is the sole deciding factor among acceptable respondents. Contractors are subject to stringent security protocols, including mandatory use of DOS-issued identification cards, no direct access to keys, prior authorization for any personnel or vehicle entry to the compound, and immediate replacement of non-compliant staff. All personnel must be fluent in English, wear approved uniforms, and clearly identify as non-federal employees. Insurance coverage of at least $5,000 per occurrence for bodily injury and $10,000 for property damage, naming the U.S. Department of State as an additional insured, is required within ten days of award. Additional compliance obligations include adherence to U.S. laws such as IEEPA and OFAC sanctions, disclosure of covered telecommunications equipment or FASCSA-related non-compliance within 72 hours, and full access for the Department of State Office of the Inspector General to all records and premises. Proposals must be submitted in writing to the embassy’s physical address by August 28, 2026, and include SF-1449 documentation, SAM.gov registration, personnel training certificates, and evidence