RFQ #2024-04 - Lead Service Line Inventory

BACKGROUND & SCOPE OF WORK The Village of Liberty, Sullivan County, NY is requesting proposals from qualified engineering firms for the preparation of a Lead Service Line Inventory for the Village water system.   The Village of Liberty owns and operates a public water supply and distribution system that provides water to customers within the Village through approximately 1,645 active service connections. To comply with EPA requirements, the Village will undertake a project to create a Lead Service Line Inventory, documenting the material used for all water service lines throughout the water system. Completion of the Inventory will require review of existing records, public outreach and, if necessary, field investigation work to determine the locations of lead water services throughout the water system.    The Village applied for and was awarded a BIL grant for up to $845,609 to complete the Inventory. The awarded contract will be subject to the NYSEFC Mandatory State Revolving Fund Equivalency Project Terms and Conditions (Eff. Oct. 1, 2023, Revised Nov. 1 2023).   All work must be submitted to the NYS Department Health (DOH) with the understanding that an initial, but not necessarily complete, inventory must be submitted by the October 16, 2024 EPA deadline.   The selected firm should be prepared to begin work within 1 month of contract execution.   RFQ REQUIRED INFORMATION & FORMAT Proposals should not exceed twenty (25) pages in length (excluding cover and section dividers) and should include the following information: Firm Summary/Profile Summary of ability to work with local/municipal staff Summaries of at least three (3) similar projects previously completed, including project budget Summaries of State/Federal Grant and Loan experience with emphasis on NYSEFC administered funding over the last five years Proposed Project Organization Chart and resumes of key staff that that are anticipated to be assigned to work on the project A minimum of three (3) client references     EVALUATION CRITERIA All proposals received will be evaluated and ranked by the Village Board of Trustees or their designees according to the following criteria:   Evaluation Criteria Points Past Work Performance g 30 Staff Experience/Qualificationsb 30 EFC Funding Experience g 20 Ability to work with local/municipal staffg 20 Totalg 100   The Board reserves the right to accept or reject any and all Proposals, in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party, have discussions with any respondent to this RFQ to correct and/or clarify responses and negotiate potential contract terms with the most highly qualified firm.   RFQ SUBMISSION REQUIREMENTS Proposals will be accepted until 3:00 PM on June 21, 2024.   The proposal package should be clearly labeled Village of Liberty – Lead Service Line Inventory – Response to RFQ and mailed to: Judy Zurawski, Village Clerk, Village of Liberty, 167 North Main Street, Liberty, NY 12754. Please include 8 bound copies of the Qualification Statement.   Minority and women-owned businesses are encouraged to submit responses to the RFQ.   Questions and clarifications on any items related to this RFQ should be directed by email to DPW Director Dave Burke at contact@example.gov.   Service-Disabled Veteran-Owned Set Aside: No Due date:06/21/2024 3:00 PM Contract term: October 16, 2024 County(ies): Sullivan Location: Village of Liberty, Sullivan County NY Business entities awarded an identical or substantially similar procurement contract within the past five years: Not Applicable