RFQ 2025FMS Facilities Maintenance Services

The contract involves providing on-call facilities maintenance services for the Osceola Early Learning Coalition offices, ensuring all office facilities are maintained in optimal condition with minimal disruption to daily operations. The scope includes performing minor carpentry, drywall patching and painting, light plumbing and electrical work, HVAC filter replacements, installation of signage and bulletin boards, flooring repairs, and conducting facility inspections to identify and report issues. The services are to be delivered as needed, with a focus on prompt response and professional maintenance support. The contract is set to end on June 30, 2026, with provisions for renewal up to a total of three years based on annual performance evaluations that consider response time, issue resolution effectiveness, safety compliance, and overall contribution. Payment is made after written acceptance of services by the Early Learning Coalition, with invoices submitted to their designated contact, Carmen Garcia. The contractual framework incorporates a comprehensive set of federal and state clauses, including requirements for compliance with labor laws, anti-lobbying statutes, environmental regulations, debarment and suspension rules, equal employment opportunity, confidentiality, and public records laws. Specific certifications are mandated, such as affirmations of non-debarment, drug-free workplace, E-Verify employment verification, and minority business enterprise reporting, with certain thresholds triggering additional reporting obligations. The contract emphasizes adherence to applicable standards, certifications, and disclosures, ensuring legal and regulatory compliance throughout performance. Evaluation and award will be based on a points system considering scope alignment, professionalism, experience, resources, and value, with the highest-scoring responsive proposal selected. The procurement process requires submission of a single, professional quote via email by August 13, 2025, to Carmen Garcia, with questions due by August 5, 2025. The proposal must include company details, affirmation of organizational status, and responses to organizational questions, but no specific page limits or file formats are mandated. The contract does not specify packaging, shipping, or delivery standards, as the scope is service-based, and all performance occurs at the coalition’s offices. Overall, the contract establishes a structured, compliant, and performance-focused framework for ongoing maintenance support, governed by detailed federal and state legal requirements and clear administrative procedures.