RFQ #26-26, Airport Architectural, Engineering and Planning Consultant Services - Annual Contract

Henry County is seeking qualified aviation consulting firms for a multi-year Master Agreement to provide professional architectural, engineering, and planning services for the Atlanta Speedway Airport in Hampton, Georgia. The scope of work includes updating the Airport Layout Plan and Exhibit A Property Line Map, performing environmental assessments, and managing infrastructure construction and rehabilitation. The intended contract term is five years, with specific services negotiated on an assignment-by-assignment basis. To be eligible, proposers must be registered with SAM.gov and pre-qualified with the Georgia Department of Transportation. Proposals are due by 3:00 PM local time on December 3, 2026, and must be submitted via the County's eProcurement Portal or delivered physically to the Henry County Purchasing Department. Submissions must include a specific set of certification forms, a non-discrimination covenant, and a structured proposal divided into an executive summary, company qualifications, experience, references, and a management approach limited to two pages. Award selection is based on a 100-point scoring system evaluating firm and personnel experience, available resources, proximity to the airport, professional references, and familiarity with FAA and GDOT aviation programs. The contract mandates strict adherence to OSHA and industry engineering standards. It includes specific legal requirements such as the Georgia Security and Immigration Compliance Act and Drug Free Workplace Certification. Termination for convenience requires 30 days' written notice, and the County maintains the right to inspect and reject any work that fails to meet minimum specifications. Invoicing must be handled through the Finance Department and include the purchase order and bid package numbers. Local vendors may receive a preference if their bid is within 5% of the lowest out-of-county bid.