RFQ 26CDVSA1112C - Transcription Services

Solicitation 26CDVSA1112C is a request for transcription services for the Council on Developmental Disabilities (CDVSA) under the State of Alaska Department of Public Safety. The scope of work includes transcribing four quarterly two-day meetings and one annual one-day programmatic meeting. Deliverables consist of meeting minutes following Robert's Rules of Order and full verbatim transcriptions of public testimony, with all final products due within 30 days of receiving meeting materials. Acronyms must adhere to the Chicago Manual of Style. Services can be performed remotely as meetings are primarily conducted via the TEAMS platform. Bids must be submitted by 1:30 pm AKST on February 5, 2026, and must be quoted based on an hourly rate, with a maximum allowable quote of 100,000 dollars. The contract will be awarded to the lowest responsive and responsible bidder, with specific preferences applied for Alaska bidders (5%), Alaska veterans (5%), and local agricultural or fisheries products (7%). Bidders must hold a valid Alaska business license and maintain offers for 90 days following the quote opening. Payment is processed within 30 days of proper billing for agreements under 5 million dollars. The contractor is responsible for service quality and must provide updated licensing and insurance documentation annually.