RFQ 5381 Inventory parts

The RFQ 5381 for Inventory Parts issued by the Southwest Ohio Regional Transit Authority (SORTA) in Cincinnati, Ohio, requires vendors to submit electronic bids exclusively through the designated e-Procurement portal. All quotes must be completed using the official online pricing form, and any bids submitted in alternative formats, including email, PDF, or Excel, will be deemed non-responsive. Bidders are required to include freight costs within the total price and provide lead times in days for the full delivered quantity, with no exceptions for “stock” items—lead time must always be explicitly stated in the NOTES field using the format (RM#######) if substituting non-OEM parts. Core fees, if applicable, must also be entered in the NOTES column, and vendors unable to supply an item must select “no bid.” The solicitation does not specify contract type beyond being an RFQ but is understood to follow a Lowest Price Technically Acceptable (LPTA) evaluation process, where responsiveness and technical acceptability are confirmed before award based solely on lowest price. The place of performance is Ohio, with delivery expected to the contracting office in Cincinnati, and all pricing must reflect FOB Destination terms as freight is included in the bid. Bidders must demonstrate responsibility by meeting criteria including compliance with federal and state laws, absence from debarment lists, financial stability, adequate equipment and experience, and adherence to Disadvantaged Business Enterprise (DBE) and affirmative action requirements. No formal contract clauses, packaging specifications, inspection standards, or accounting data are detailed in the solicitation, and while a point of contact is provided, no official COR, COTR, or PCO is named. The bid submission deadline is June 5, 2026, at 11:00 AM Eastern Time, and no contract value is provided as the pricing table in the RFQ is blank, with bidders expected to populate all cost fields.