RFQ: COTS Electronic Workpaper Solution

The Environmental Protection Agency Office of Inspector General is soliciting a hybrid Firm-Fixed-Price and Time and Materials contract for a Commercial Off the Shelf electronic workpaper solution. This small business set-aside for GSA Schedule Holders, under NAICS 513210, involves the installation, configuration, integration, and migration of a system supporting up to 250 concurrent users and 8 administrators. The scope includes recurring licenses, hosting, maintenance, and integration with Power BI, Active Directory, Office 365, and Outlook. The anticipated period of performance consists of a 12-month base period starting February 2027, followed by four 12-month option periods and one 6-month extension option. The procurement follows a two-phase evaluation process. Phase One is a pass/fail technical capability assessment requiring FedRAMP Moderate or higher authorization and specific data migration and sign-off capabilities. Offerors who pass Phase One will proceed to Phase Two, where they will be evaluated on technical approach, corporate experience, key personnel, past performance, live demonstrations, and price. The government will award the contract to the responsible offeror whose proposal is most advantageous, with non-price factors weighted as significantly more important than price. Key deliverables include a go-live date within six months of ATO approval, the delivery of five training sessions for various user levels, and strict security compliance, including incident notification within one hour of identification. Administrative requirements specify the use of the Invoice Processing Platform for payments and adherence to various FAR and EPAAR clauses regarding organizational conflicts of interest and personnel security. Proposals must be submitted electronically via FedConnect, with the Phase One deadline set for November 2, 2026.